Job Purpose
The main purpose of the role will be to provide essential support to a variety of internal departments, committees and the Board by handling various administrative and Company Secretarial tasks. This role will play an important role in ensuring the company’s statutory and legal operations run smoothly and efficiently, whilst supporting the Bank with various legal tasks and ensure that it complies with appropriate regulations.
Accountabilities
- Preparation for the Board and Board Committees activities
- Ensuring the smooth running of the Board’s activities by helping the Chairperson to set agendas and prepare papers. Ensuring all meetings are minuted in accordance with the agreed four-day working day draft turnaround timescales and that the minutes accurately reflect the views of the Board and/or committees.
- Ensuring that all Bank committees are properly constituted and provided with clear terms of reference.
- Attending Bank committee meetings at the request of the Chairperson of the committee and taking minutes of such meetings, if in attendance. Including but not limited to board meetings, Exco, committees and other meeting as required
- To deal with correspondence, collate information and write reports, ensuring decisions made are communicated to the relevant company stakeholders.
- To act as a primary point of contact and source of legal advice and guidance for Directors as regards the Company and its activities in order to support the decision-making process. This will apply particularly to non-executive Directors.
- Ensuring compliance with all statutory filings, e.g. forms 288, 88(2), Annual Returns, filing of resolutions adopted at Annual General Meetings / new Articles of Association and any other filings required to be made with Companies House.
- Administering the registered office; attending to the receipt, co-ordination and distribution of official correspondence received by the Company, sent to the registered office; ensuring the provision of facilities for the public inspection of the Company documents.
- Manage all Corporate Secretarial work for the Bank, within the required SLA of 4 working day.
- Review and revise standard documentation, contracts.
- Participate in activities and meetings, address legal issues as required.
- Support the Bank’s commitment to regulatory compliance by adhering to applicable laws, regulations, and internal policies; completing all mandatory compliance training in a timely manner; promptly reporting any actual or suspected breaches; and consistently demonstrating behaviour aligned with the Bank’s compliance culture and Code of Conduct.
- Support the Bank’s commitment to operational resilience, all employees must adhere to relevant policies, complete required training, participate in exercises, and assist in incident response to ensure continuity of critical business services.
- Adhere to all Bank policies and complete all training issued within the required deadlines.
Candidate Profile
The successful candidate will have the following:
Key Requirements
- Strong written and oral communication skills.
- Well-developed skills in the Microsoft Office suite of programs.
- Strong organisational and time management skills.
- Strong interpersonal skills and the ability to work well with people.
- Ability to achieve outcomes with minimal direct supervision.
- Company Secretarial and/or Legal Qualification.
- Membership of an approved and recognised body such as Institute of Chartered Secretaries and Administrators (ICSA)/ Company Secretary of a public company.
- Prior paralegal experience (preferably including in-house experience), with a strong grounding in corporate and commercial law.
- Experience in reviewing agreements and legal documents.
- Pervious minute taking experience.
- A proactive attitude, with great organisational, administrative skills and strong attention to detail.
- The ability to take ownership and work autonomously or as part of a team.
- Sound discretion and judgment, and the ability to maintain confidentiality.
- Outstanding communication skills and comfortable liaising with all stakeholders.
- A positive and energetic approach to the role and a great team player.
- A paralegal practice award, certificate, diploma, or higher diploma or CILEX qualification preferred.
- Strong research skills.
Committees
Board, Audit, Risk, ExCo, ALCO, Credit and any other meeting that the CEO requires to be minuted.
- Knowledge/Experience
- Previous experience in a corporate legal setting is often preferred
- Conducting research on legal matters relevant to the bank’s operations
- Reviewing contracts, agreements, and other legal documents
- Assisting with ensuring the company adheres to legal and regulatory requirements
- Strong research, writing, and organizational skills
- Attention to detail
- Ability to work independently
- Proficiency with legal software and databases.
If you feel you are a suitable candidate for this position please contact Jonathan Banjo